WEBSITE DATA PRIVACY NOTICE
 
The Parochial Church Council (PCC) of Holy Trinity Church
 
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
 
2. Who are we?
The PCC of Holy Trinity Church Tewkesbury is the data controller.  This means it decides how your personal data is processed and for what purposes.
 
3. How do we process your personal data?
The PCC of Holy Trinity Church, Tewkesbury complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We collect basic personal data about you including your name and contact details to enter into our database so that we can contact you in response to queries you have raised through the ‘Contact Form’ on the website.  

4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can contact you regarding your query.
 
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
 
6. How long do we keep your personal data[1]?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].
 We will keep your details on our database until they are no longer needed to manage your involvement in church life or until you notify us that you no longer wish them to be held.
 
7. Your rights and your personal data 
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
  • The right to request a copy of your personal data which the PCC of Holy Trinity, Tewkesbury holds about you;
  • The right to request that the PCC of Holy Trinity, Tewkesbury corrects any personal data if it is found to be inaccurate or out of date; 
  • The right to request your personal data is erased where it is no longer necessary for the PCC of Holy Trinity, Tewkesbury to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
 
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Church Administrator at Holy Trinity Church, Tewkesbury.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
 
[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides